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D-5: EARLY AND TEMPORARY CHANGE OF CAMPUS

Early Change of Campus Request Procedure

  1. A student is expected to remain at his/her campus of admission until he/she achieves fifth semester standing (see AAPP D-1). A student may request an early change of campus in order to maintain normal academic progress when he/she is unable to obtain a full schedule of relevant (i.e., to his/her major) courses at his/her current campus. Students requesting an early change of campus because of academic reasons are expected to remain in their current major and schedule courses consistent with that major at the new campus.
  2. Student requests for an early change of campus because of personal reasons may be considered. However, the student must document that there are clear and compelling reasons why an early campus change should be considered.
  3. Both the sending campus and the receiving campus have the authority to deny the student request.
  4. A currently enrolled student initiates an early change of campus request through the Update Campus application in the Student Center section of the student information system.
  5. The Associate Dean/DAA or designate at the student’s current campus will determine if the student can obtain a course schedule that will permit the student to maintain normal academic progress at the current campus.
    1. If normal academic progress toward the student’s major preference can be maintained at the present campus, the Associate Dean/DAA or designate denies the request in the student information system, which will notify the student that the request is denied.
    2. If normal academic progress cannot be maintained at the student’s current campus, the change of campus contact approves the request in the student information system. The receiving campus will then approve or deny the request in the student information system.
    3. If the student’s request is based on personal reasons, the Associate Dean/DAA at the campus will make an informed decision based on available facts. If the request is not supported, the Associate Dean/DAA or designee denies the request in the student information system which will notify the student that the request is denied. If the request is supported, the change of campus contact approves the request in the student information system. The receiving campus will then approve or deny the request in the student information system.
    4. To initiate an early change of campus request (for either academic or personal reasons), the student initiates the request through the Update Campus application in their Student Center.
  6. If the receiving campus is a non-UP location, the receiving campus will review the request to determine if the student can obtain a course schedule that will permit the student to maintain normal academic progress at the receiving campus and determine if space is available. This review should be completed by the Associate Dean/DAA or designate. The change of campus contact at the receiving campus will enter an approval/denial decision in the student information system. This action provides an email message to the student. If approved, the campus Registrar at the receiving campus is responsible for providing the student with appropriate registration instructions.
  7. If the receiving campus is University Park, the college change of campus contact will review the request. The college will enter an approval/denial decision in the student information system. This action provides an email message to the student.
  8. If a student's schedule of courses is not consistent with the reason that an early change of campus was approved, the change of campus approval may be rescinded by the Associate Dean/DAA or designate and the student may be required to return to his/her original campus for the semester immediately following.

Temporary Change of Campus Request Procedure

  1. Students are expected to remain at their campus of admission until they achieve fifth semester standing and, after that, at the campus of their major until graduation requirements are completed. A student may request a temporary change of campus for one semester for academic or personal reasons. Adult learners do not need to request a temporary change of campus for the purpose of course registration (see AAPP C-2 section 11 and M-4).
  2. A student requesting a temporary change of campus for one semester must document that there are clear and compelling reasons why a temporary campus change should be considered.
  3. Both the sending campus and the receiving campus have the authority to deny the student's request.
  4. A currently enrolled student initiates a temporary change of campus request through the Update Campus application in their Student Center. This includes submission of a reason for the request.
  5. The Associate Dean/DAA or designate at the student’s current campus will determine if the student can obtain a course schedule that will permit the student to maintain normal academic progress at the requested campus.
    1. If normal academic progress toward the student's major or major preference can be maintained at the requested campus, the sending change of campus contact approves the request in the student information system.
    2. If the student's request is based on personal reasons and if the student's request is supported by the student's current campus, the sending change of campus contact approves the request in the student information system.
    3. The sending change of campus contact enters their decision in the student information system.
  6. The receiving campus will review the request.
    1. If approved, an email notification is sent to the student. The email specifies that the change is a temporary change of campus for one semester only. Because it is a temporary change of campus, the student's adviser remains the same.
    2. If denied, the student receives an email notification as to why the request was denied.
  7. The semester record for the semester of the approved temporary change of campus will reflect the temporary campus. A return from temporary change of campus will be added to the student record before activating for the next term.
  8. If the student requests and is approved for a change of major to a major authorized for delivery at the temporary campus while at the temporary campus, the temporary change of campus status will be removed, the student will remain at the new campus, and an adviser in the new major will be assigned.

Cancellation of an Approved Campus Change

The student may elect to cancel an approved change of campus. Upon notification by the student, the receiving change of campus contact cancels the approved change in the online student data system. The Registrar’s office confirms this cancellation by notifying the student.

Undergraduate Advising Handbook: Change of Campus

Approved: ACUE (5-6-10)
Revised: ACUE (6-4-15)
Revised:  ACUE (11-2-17)