L-11: DEGREE RESCISSION
Occasionally, cases arise in which it is necessary to rescind a student's degree to correct an administrative error. The two most common circumstances are:
- A degree was issued with an error, such as listing the wrong major or wrong degree. The mistakenly awarded degree must be rescinded in order for a new and correct degree to be awarded.
- A degree was issued, but the student had not fulfilled all graduation requirements.
Because the dean is the recommending officer when granting degrees, the dean is also the appropriate officer when rescinding degrees. Requests to rescind degrees must come from the dean of the college. Colleges should consider a rescission the "last resort." For example, a course substitution may be a better remedy than rescinding a degree.
If a degree rescission is necessary, the college must inform the student and make arrangements with the student for the return of the diploma.
In the case of rescinding a degree so that it may be replaced with a corrected degree, the following information must be provided in writing by the college dean to the University Registrar:
- What was the nature of the error that resulted in the degree being incorrectly granted? (i.e., What happened and why does the degree need to be rescinded/replaced?)
- When and how was the student informed of the rescission/replacement?
- Does the student currently have a diploma that reflects the error? If so, what arrangements have been made for the return of the erroneous diploma?
- What will the student's new degree reflect? (i.e., correct major, correct degree)
In the case of rescinding a degree because it was awarded in error, the following information must be provided in writing by the college dean to the University Registrar:
- What was the nature of the error that resulted in the degree being granted? Why was the student placed on the degree list? What has changed that justifies the rescission?
- When and how was the student informed of the rescission?
- Does the student currently have a diploma that must be returned to the University? If so, what arrangements have been made for the return of the diploma?
Following approval of the request by the University Registrar, the Registrar's office will:
- Remove the degree conferred message from the student's transcript and if a corrected degree is being awarded a new degree conferral message will be posted to the transcript. A corrected diploma will be ordered and mailed to the student.
- Corrected copies of a transcript will be sent to all recipients if transcripts were distributed prior to the amendment being made to the student's record. Transcript logs are purged after one year. Corrected copies of transcripts are not possible if more than one year has elapsed.