L-2: DEGREE CHECKING
Baccalaureate and Associate Degree Graduation Requirement Review
- Students who expect to graduate at the end of the semester should inform the Registrar of their intent to graduate through the eLion 'Graduating this Semester' application for that semester.
- Tentative graduation approval indicators will automatically be entered on the student's record by the eLion 'Graduating this Semester' application and be displayed on ISIS screens ARUGU and ARUGA.
- Each semester, a degree audit for each student who indicated the intent to graduate (i.e., those who have informed the Registrar of an intent to graduate through the eLion 'Graduating this Semester' application) is produced by the Registrar's office and will be available to college deans through eDDS (eDocument Distribution System).
- Beginning with the fourth week* of the semester, the Registrar's office provides each college with a bi-weekly report of students who appear unable to meet the University graduation requirements for that semester. Beginning with the twelfth week*, reports that identify the students with potential graduation problems will be forwarded to colleges on a weekly basis. Additional reports, listing students with failing and incomplete grades for the graduation semester, will also be provided to the colleges.
- It is the college's responsibility to address all the problems identified by the reports, either by resolving them, or by removing the student from the graduation list. To do so, the college must work in collaboration with the student's major department, regardless of the student's location or registration status. If, after review of the problems reports, it is determined that a student is to be removed from the graduation list, the removal will be made by the college using ISIS screen ARUGU, and the student's major department or college will notify the student.
The Registrar's Office is responsible for verifying the following graduation requirements:
- grade point average requirements for graduation with distinction (Senate Policy 88-30)
- a minimum 2.00 cumulative grade point average (Senate Policy 82-40)
- no DF or NG grades on transcript (Senate Policies 48-40 and 48-50.3)
- minimum of 120 credits for baccalaureate or 60 credits for associate degree
When a student is enrolled in concurrent majors, a dean may amend the total number of credits necessary to complete the second major. In such cases, no Senate petition is required.
A student may not appeal and the Senate cannot accept petitions for exceptions to Policies 48-40 and 48-50.3 that prohibit graduation until all NG and DF grade designations are resolved and removed from the transcript. In instances such as amended credit requirements in a concurrent major, the exceptions must be forwarded in writing to the Registrar's office no later than 3:00 PM on the final grade date shown on ISIS screen AMMU. Students with graduation problems remaining unsolved by the deadline will be removed from the graduation list by the Registrar's office using ISIS screen ARUGI. The student's college(s) will be notified and the college will then notify the student in as timely a manner as is reasonable of the removal.
The college, in collaboration with the student's major department, is responsible for verifying the following graduation requirements:
- completion of all course requirements for the degree (Senate Policies 82-20 and 82-60) and appropriate grades (i.e. C or better, Senate Policy 82-44)
- resolution of "R" (research) grades for courses applicable to the degree program (Senate Policy 49-40)
- residency requirements (Senate Policies 83-80)
- the minimum total number of credits required for the degree program
Students who have not met the above requirements are ineligible to graduate and must be removed from the graduation list by the college. The dean has the authority to make appropriate exceptions to the minimum total number of credits required by the college for completion of the major and may approve waivers of, and/or substitutions for, specifically required courses. The dean may not, however, waive Senate Policies 88-30, 82-40, 48-40 or 48-50.3, nor waive the minimum university baccalaureate requirement of 120 credits.
Upon approval of an exception, the college dean or academic department, if designated, will enter the exception information into ISIS using screen path ARUSDH. Exceptions entered into ISIS will appear on the student's degree audit report.
Beginning five days prior to the final grade date shown on ISIS screen AMMU, colleges must remove ineligible students from the graduation list using ISIS screen ARUGU, electronically notify the Registrar's Office of the removal, and notify the student of the removal. All students who are ineligible for graduation must be removed from the list using ARUGU and the Registrar's office must be notified of the removal by 3:00 PM on the final grade date shown on screen AMMU.
* Proportionate times are used for summer session degree checking procedures.
Approved: ACUI (1-20-83)
Revised: ACAS (6-12-87)
Revised: ACAS (10-14-88)
Revised: ACUE (9-26-96)
Revised: ACUE (12-6-07)
Revised: ACUE (9-2-10)
Revised: Editorial (9-30-10)
Revised: Editorial (12-2-10)
Revised: ACUE (7-7-11)
Revised: ACUE (12-6-12)