Academic Administrative Policies and Procedures Manual

This is a previous version of this policy and is no longer in effect.

Current Policy

C-7: COURSE REPEATS

Students may have the opportunity to repeat a course, but they are limited to a maximum of three attempts for any given course. Attempts are defined as earning a grade in a course or late-dropping the course. If a student has withdrawn from the university, current courses will not count as one of the three attempts.

A student may repeat a course only if they earned a grade below a "C".

However, in extenuating circumstances, students may request an additional attempt or repeat a course in which they earned a grade of "C" or better.

Additional Attempt:

To determine whether a fourth attempt will be granted,:

1. Prior to the first day that a student may register for the next semester or as soon as a student is aware of the need for a fourth attempt, a student who wants to attempt a course for the fourth time must consult with an academic adviser in the student's unit of enrollment to determine whether or not one additional attempt at the course is in the best interest of the student. The student must identify the reasons why the three previous attempts have been unsuccessful and reflect on how these past challenges will be addressed in a fourth attempt. The student may provide documentation that supports a fourth attempt.
2. If, after consulting with the academic adviser, the student wishes to request a fourth attempt, the student must submit a Special Course Repeat Request form to the academic adviser. The form must be submitted at least 10 university business days prior to the first day of classes of the semester for which the student wants to enroll. Exceptions after this deadline are at the discretion of the student's unit of enrollment.
3. The academic adviser is responsible for ensuring that the request is submitted to the associate dean in the student's unit of enrollment. In addition, the adviser should indicate on the form whether or not there is academic support for a fourth attempt.
4. The associate dean will review the student's request and adviser's comments to determine whether another attempt of the course will be approved. If approved, the associate dean forwards the Special Course Repeat Request form to the campus Registrar who will enroll the student. The Registrar will enroll students for a fourth attempt only after all other students who are degree candidates have had a chance to enroll (i.e., after the first day of registration for degree-seeking students who have completed 0.0 credits).
5. If the request is approved but the campus Registrar determines that there is not sufficient enrollment capacity in the semester requested, the campus Registrar will place the student on the waitlist for the course, if available, and notify the student. The student should be informed that enrollment in future semesters will require submission of a new Special Course Repeat Request form, will depend on enrollment capacity in future semesters, and that the decision to continue with an additional attempt may result in slower progress towards the completion of the degree. The student should be encouraged to meet with an academic adviser to discuss alternate academic plans.
6. If there is not approval for a fourth attempt, the request to repeat the course will be denied and no further requests will be considered. The associate dean or designee must provide written notification to the student in a timely manner of the decision to deny the request. The student should also be encouraged to meet with an academic adviser to discuss alternate academic plans.

Repeating a Course with a grade of "C" or better:

Students seeking to repeat a course in which they have earned a grade of "C" or better must consult with an academic adviser in their unit of enrollment to determine whether repeating the course is advisable.

1. If, after consulting with the academic adviser, the student wishes to request permission to repeat the course, the student must submit a Special Course Repeat Request form to the academic adviser. The form must be submitted at least 10 business days prior to the first day of classes of the semester for which the student wants to enroll. Exceptions after this deadline are at the discretion of the student's unit of enrollment.
2. The academic adviser is responsible for ensuring that the request is submitted to the associate dean in the student's unit of enrollment. In addition, the adviser should indicate on the form whether or not there is academic support for a repeat of the course.
3. The associate dean will review the student's request and adviser's comments to determine whether the request will be approved. If approved, the associate dean forwards the Special Course Repeat Request form to the campus Registrar who will enroll the student. The Registrar will enroll students for a special course repeat only after all other students who are degree candidates have had a chance to enroll (i.e., after the first day of registration for degree-seeking students who have completed 0.0 credits).
4. If the request is approved but the campus Registrar determines that there is not sufficient enrollment capacity in the semester requested, the campus Registrar will place the student on the waitlist for the course, if available, and notify the student. The student should be informed that enrollment in future semesters will require submission of a new Special Course Repeat Request form and will depend on enrollment capacity in future semesters.
5. If there is not approval for the special request to repeat the course, the request will be denied and no further requests will be considered. The associate dean or designee must provide written notification to the student in a timely manner.  The student should also be encouraged to meet with an academic adviser to discuss alternate academic plans.

Senate Policy:  47-80, Repeating Courses

Senate approved revisions to 47-80 Repeating Courses in April 2018.

For informational purposes, please see the revised implementation AAPPM Policy C-7: Course Repeats, effective summer 2021.